What is MRO Data?

What does MRO Data mean?

MRO Data (Maintenance, Repair and Operations data) refers to the information companies maintain about spare parts, consumables, tools, and services needed to operate, maintain, and repair industrial assets. This includes material descriptions, part numbers, supplier references, classifications, and stocking parameters.

In asset-intensive industries, the quality of MRO Data directly impacts maintenance efficiency, spare part availability, and procurement performance. Poor-quality data leads to duplicate items, inconsistent descriptions, incorrect stock levels, and increased costs.

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Key elements of MRO Data

Material descriptions – Clear, standardized naming of parts and consumables.

Manufacturer and supplier information – Accurate part numbers, vendor IDs, and sourcing details.

Classification and coding – Use of international standards such as UNSPSC, eClass, or ISO.

Inventory and stocking data – Reorder levels, lead times, and safety stock.

Link to assets and equipment – Associating spare parts with equipment in CMMS/EAM.

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Why MRO Data quality matters

Reliable MRO Data is the foundation for effective maintenance, procurement, and ERP/CMMS performance. Without clean and structured data, companies face challenges like:

Duplicate spare parts in the catalogue.
Excess inventory and increased working capital.
Maintenance delays due to incorrect or missing parts information.
Poor visibility of spend and supplier performance.

By cleansing, standardising, and enriching MRO Data, companies can ensure accurate spare part availability, reduce costs, and enable digital solutions such as predictive maintenance and digital twins.

Sharecat Data Services specialises in improving MRO Data quality at scale. With structured methodologies and tools, Sharecat helps clients standardise spare parts catalogues, eliminate duplicates, and enrich records for ERP, CMMS, and EAM systems.

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Glossary

What is MRO Data?

What does MRO Data mean?

Key elements of MRO Data

Why MRO Data quality matters