MRO Data (Maintenance, Repair and Operations data) refers to the information companies maintain about spare parts, consumables, tools, and services needed to operate, maintain, and repair industrial assets. This includes material descriptions, part numbers, supplier references, classifications, and stocking parameters.
In asset-intensive industries, the quality of MRO Data directly impacts maintenance efficiency, spare part availability, and procurement performance. Poor-quality data leads to duplicate items, inconsistent descriptions, incorrect stock levels, and increased costs.
High-quality MRO data acts as the foundation for digital transformation. It enables seamless communication between ERP, CMMS, and EAM systems, allowing better analytics, spend visibility, and predictive maintenance.
MRO Data management relies on several key components that ensure data consistency and alignment across engineering, procurement, and maintenance systems:
A clear and standardized naming convention for spare parts and consumables ensures everyone across departments and sites refers to the same item. It eliminates duplication and improves data retrieval, cataloguing, and vendor communication.
Supplier and manufacturer records provide traceability for every part — from origin to procurement. Accurate supplier IDs, part numbers, and sourcing details are vital for contract management, spend control, and supplier performance evaluation.
Standards such as UNSPSC, eCl@ss, and ISO 8000 help categorize materials and spare parts into consistent data structures. This makes global data sharing, integration, and automation possible across multiple systems and organizations.
Defines reorder levels, safety stock, and lead times to maintain optimal inventory without tying up capital. Proper inventory parameters ensure maintenance teams always have the right parts at the right time, avoiding costly downtime.
By linking spare parts to equipment in CMMS/EAM, organizations can trace usage, maintenance history, and compatibility — improving reliability-centered maintenance and asset lifecycle management.
Reliable MRO Data is the foundation for efficient maintenance, procurement, and ERP/CMMS integration. Poor-quality data creates inefficiencies like duplicate parts, inventory discrepancies, and inaccurate supplier information. Clean, standardized data ensures operational visibility, cost control, and reliable decision-making.
Organizations without structured MRO data face issues such as:
Sharecat specializes in MRO data cleansing, standardization, and enrichment to help companies align their spare parts and supplier data with international standards like ISO 8000 and E-Class.Our tools automatically detect duplicates, validate descriptions, and map supplier data across ERP and CMMS systems, enabling better maintenance efficiency and procurement accuracy.
High-quality MRO data is not a one-time project but a continuous process. With Sharecat’s data governance framework, organizations ensure MRO data remains accurate, standardized, and ready for digital transformation.This supports advanced use cases such as predictive maintenance, digital twins, and AI-driven spare parts optimization — critical for future-ready asset management.
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