Glossary

A

Asset Lifecycle Data Management

Asset Lifecycle Data Management ensures reliable data across every stage of an asset’s life, from procurement to obsolescence.

A

Asset Performance Management (APM)

Asset Performance Management (APM) helps companies maximize asset reliability, safety, and efficiency using data-driven insights.

B

Bill of Materials (BOM) Data

Bill of Materials (BOM) Data defines the structured list of components, materials, and parts needed to build or maintain an asset, ensuring accuracy in ERP and supply chain systems.

C

CFIHOS

CFIHOS (pronounced "see-fos") is a standard model developed by a joint industry program led by IOGP for how owner/operators can define the required information to be handed over to ensure efficient and safe operations.

C

Condition-Based Maintenance (CBM) Data

Condition-Based Maintenance Data enables real-time monitoring to perform maintenance only when equipment shows signs of wear or failure.

C

Cost Savings Calculator

A cost savings calculator helps organizations measure financial benefits from improved MRO data quality, inventory optimization, and procurement efficiency.

C

Cost Savings in MRO Data

Cost Savings in MRO Data refers to the financial benefits gained by cleansing, standardising, and optimising spare parts and procurement data to reduce costs and improve efficiency.

C

Critical Spare Parts Data

Structured data for critical spare parts ensures accuracy, prevents downtime, reduces costs, and supports lifecycle management

C

Critical Spares Optimisation

Optimising critical spares balances cost, risk, and availability, helping organisations reduce downtime, improve inventory efficiency, and boost asset reliability.

D

Data Cataloguing

Data Cataloguing is the process of organising and indexing new data into structured datasets. For MRO and ERP, cataloguing ensures new records for equipment, spare parts and vendors are complete, correct, searchable, standardised, and easy to manage.

D

Data Cleansing

Data Cleansing is the process of detecting, correcting, and standardizing spare parts and MRO data to ensure accuracy, consistency, and reliability across ERP, CMMS, and EAM systems.

D

Data Enrichment

Data Enrichment adds missing attributes, classifications, and technical details to existing data. For MRO and ERP, it ensures business-ready spare parts and vendor records.

D

Data Governance in ERP

Data Governance in ERP ensures that enterprise resource planning systems maintain accurate, standardised, and compliant data, enabling reliable business operations.

D

Data Mapping

Data Mapping is the process of connecting fields from one dataset or system to another. In ERP and CMMS, it ensures that MRO and master data flows consistently across systems during integration and migration.

D

Data Migration Strategy

A Data Migration Strategy defines the approach for transferring data from legacy systems to new platforms, ensuring accuracy, consistency, and minimal business disruption.

D

Data Standarisation

Data Standardisation is the process of applying consistent naming, classification, and coding rules to spare parts and MRO data, enabling accurate, reliable, and integrated use across ERP, CMMS, and EAM systems.

D

Digital Supply Chain Transformation

Digital supply chain transformation uses data, IoT, and AI to optimize MRO, procurement, and asset management for faster, smarter operations.

D

Digital Twin Data Management

Digital Twin Data Management ensures that virtual models of assets stay accurate, connected, and aligned with operational data for better decision-making.

D

Digital Twin for MRO

A cost savings calculator helps organizations measure financial benefits from improved MRO data quality, inventory optimization, and procurement efficiency.

D

Duplicate Material Identification

Duplicate Material Identification is the process of detecting and removing duplicate material records in ERP and MRO systems to improve data accuracy and efficiency.

E

E-Class Classification

eClass Classification is a global standard for classifying products and services, enabling consistent material data, procurement processes, and supply chain integration.

E

EAM systems

EAM Systems (Enterprise Asset Management) are platforms that manage an organisation’s physical assets across their lifecycle. Success depends on clean, standardised data to support maintenance, procurement, and reliability.

E

ERP

An ERP (Enterprise Resource Planning) system is a software system that integrates and manages various business processes and functions. ERP systems are intended to connect different departments and workflows to ultimately streamline operations and improve decision-making...

E

ERP Data Migration

ERP Data Migration is the process of transferring business data into a new ERP system, such as SAP S/4HANA. Success depends on data quality, cleansing, and standardisation to avoid errors and inefficiencies.

E

ERP Data Quality

ERP Data Quality refers to the accuracy, consistency, and completeness of business data within ERP systems, ensuring reliable operations and decision-making.

E

Engineering Data Management (EDM)

Engineering Data Management (EDM) is the process of organizing, controlling, and standardizing technical and engineering information to ensure accuracy, accessibility, and compliance across projects and operations.

E

Equipment Reliability Data

Equipment Reliability Data helps organizations monitor, analyze, and improve asset performance to reduce downtime and extend lifecycle.

G

Global Data Standards

Global Data Standards are internationally recognized frameworks for structuring and classifying data, ensuring accuracy, interoperability, and efficiency across supply chains and ERP systems.

I

ISO 8000 (Data Quality Standard)

ISO 8000 is the international standard for data quality, providing guidelines for creating, managing, and maintaining business-ready master data across industries.

I

Industrial Data Governance

Industrial Data Governance ensures data integrity, compliance, and standardization across complex operations, enabling efficiency, safety, and smarter decisions.

I

Industrial IoT (IIoT) Data Integration

Industrial IoT Data Integration connects machines, sensors, and enterprise systems to improve asset visibility and decision-making.

I

Inventory Data Management

Inventory Data Management is the process of organising, cleansing, and maintaining stock and spare parts data to improve supply chain efficiency and reduce costs.

M

MRO Data

MRO Data refers to the information about maintenance, repair, and operations materials and spare parts that companies need to keep assets running. Clean, standardized MRO data is essential for efficient ERP, CMMS, and EAM systems.

M

MRO Inventory Management

MRO Inventory Management ensures critical spare parts are available when needed, reducing downtime, cutting costs, and boosting efficiency across ERP and CMMS systems.

M

MRO Procurement

MRO Procurement is the process of sourcing and purchasing maintenance, repair, and operations materials and services. Effective MRO procurement depends on clean, standardized data to ensure cost efficiency, supplier performance, and reliable spare part availability.

M

MRO Supply Chain

MRO supply chain covers sourcing, managing, and optimizing maintenance, repair, and operations materials to ensure cost efficiency and operational continuity.

M

Master Data Governance (MDG)

Master Data Governance (MDG) is the discipline of managing, validating, and controlling critical business data across systems to ensure accuracy, consistency, and compliance.

M

Master Data Management in SAP

Master Data Management in SAP is the process of creating, cleansing, and governing critical business data—such as materials, vendors, and equipment—ensuring accuracy and consistency across ERP and enterprise systems.

M

Master Data Quality

Master Data Quality ensures accurate, consistent, and reliable data across ERP, MRO, and procurement systems, improving decision-making and compliance.

M

Material Identification

Material Identification is the process of accurately recognising and classifying materials and spare parts in ERP and MRO systems. It prevents duplicates, ensures consistency, and supports reliable procurement and maintenance.

M

Material Master

The Material Master is the central record in ERP systems that stores all information about a material or spare part. It ensures accurate procurement, inventory, and maintenance operations across the enterprise.

M

Material Search and Discovery

Material search and discovery enables organizations to find, validate, and reuse accurate material data, improving MRO efficiency, inventory control, and cost savings.

O

Obsolescence Management

Obsolescence Management ensures business continuity by addressing risks when spare parts and equipment become unavailable.

P

Plant Maintenance Data (SAP PM)

Plant Maintenance Data in SAP PM covers equipment, spare parts, and maintenance records, ensuring reliable operations and reduced downtime across industrial assets.

P

Predictive Maintenance Data

Predictive Maintenance Data helps organizations forecast equipment failures, reduce downtime, and optimize spare parts planning.

P

Procurement Data Quality

Procurement Data Quality ensures that supplier and purchasing information is accurate, standardised, and reliable, enabling cost savings and efficient supply chain operations.

P

Procurement Master Data

Procurement Master Data refers to the core supplier and material information used in purchasing processes. Managing it effectively reduces risks, improves compliance, and enhances procurement efficiency.

R

Reference Data Library (RDL)

A Reference Data Library (RDL) provides standardised definitions of equipment, documents, and data fields, ensuring consistency across engineering, procurement, and asset management.

R

Reliability Services

Reliability Services improve equipment uptime and performance by using data-driven insights, predictive maintenance, and asset management best practices.

S

SAP ECC

SAP ECC is an ERP system from SAP for finance, supply chain and HR. Learn what ECC is, its end of life in 2027, and how to migrate to S/4HANA.

S

SAP Master Data Governance (SAP MDG)

SAP Master Data Governance (SAP MDG) is SAP’s solution for managing, cleansing, and standardising master data across enterprise systems to ensure accuracy and compliance.

S

SAP S/4HANA

SAP S/4HANA is SAP’s latest ERP system, replacing ECC. Learn what S/4HANA is, key features, migration strategies, and how it benefits supply chain, finance, and manufacturing.

S

SPIR

A Spare Parts Interchangeability Record (SPIR) is a standardized form used in asset-intensive industries to capture spare parts data, reduce downtime, and optimize inventory and procurement.

S

Service Master

A Service Master in SAP and ERP systems stores standardized information about services, ensuring accuracy in procurement, contracts, and maintenance activities.

S

Spare Parts Data Management

Spare Parts Data Management is the process of cleansing, standardizing, and enriching spare parts information to ensure accuracy, reduce duplication, and improve asset reliability and supply chain performance.

S

Spare Parts Inventory Optimisation

Spare Parts Inventory Optimisation is the process of balancing spare parts availability and cost by using accurate, standardised data to reduce stockouts, avoid overstocking, and improve maintenance efficiency.

S

Spare Parts Standardisation

Spare Parts Standardisation is the process of applying consistent rules, codes, and descriptions to spare parts data to eliminate duplicates, reduce costs, and improve maintenance efficiency.

S

Spend Analytics

Spend Analytics provides insights into procurement data, helping organizations reduce costs, improve compliance, and optimize supplier performance.

S

Strategic Sourcing

Strategic Sourcing focuses on optimizing supplier relationships, reducing costs, and improving resilience through data-driven procurement strategies

S

Supplier Data Management

Supplier Data Management is the process of organizing, validating, and maintaining accurate supplier records to ensure reliable procurement, compliance, and supply chain efficiency.

S

Supplier Master Data Quality

Supplier Master Data Quality ensures that vendor and supplier records are accurate, consistent, and reliable, reducing procurement risks and improving supply chain efficiency.

S

Supplier Spend Analysis

Supplier Spend Analysis is the process of evaluating procurement data to improve cost visibility, optimise supplier relationships, and identify savings opportunities.

S

Supply Chain Optimization

Supply Chain Optimization improves efficiency, reduces costs, and strengthens resilience by connecting MRO, procurement, and data management.

T

Tail Spend Management

Tail Spend Management focuses on controlling the many small, fragmented purchases in procurement, helping companies reduce costs, increase compliance, and improve efficiency.

U

UNSPSC Codes

UNSPSC Codes standardise goods and services in ERP, MRO, and CMMS systems, improving procurement efficiency, spend analysis, and compliance

V

Vendor Master

The Vendor Master is the central record in ERP systems containing all information about suppliers. High-quality vendor master data ensures accurate procurement, payments, and supplier performance management.