What is a SPIR form?

What is a Spare Parts Interchangeability Record (SPIR)?

A Spare Parts Interchangeability Record (SPIR) is a standardized form used to capture and manage spare parts data across industrial assets. It is often referenced alongside standards like CFIHOS to ensure consistency in asset handovers.Why it matters: By standardizing spare parts data, SPIR forms help companies reduce downtime, optimize inventory, and streamline procurement processes. They ensure that critical spare parts information is available from the earliest stages of an asset’s lifecycle, supporting smoother operations and long-term reliability.

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Key elements of a SPIR form

Equipment and part identification – Manufacturer name, part number, and descriptions.

Interchangeability data – Equivalent or alternative spare parts across suppliers.

Recommended spares – Critical and consumable spares suggested by OEMs.

Stocking guidelines – Suggested quantities, reorder levels, and lead times.

Lifecycle support – Notes on obsolescence and supplier-replacement options.

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Using SPIR data in ERP, CMMS and EAM systems

Integrating SPIR data into enterprise systems such as SAP, Maximo, and IFS enables efficient spare parts management at scale. By mapping SPIR fields into ERP or CMMS master data, companies can:

Standardize spare parts catalogs across multiple facilities.
Eliminate duplicates and obsolete entries.
Support procurement with accurate supplier and part data.
Minimize maintenance downtime through faster spare part identification.

Sharecat Data Services helps organizations transform SPIR forms from static supplier documents into structured, digital-ready data. By enriching and standardizing SPIR content, we ensure that it can be loaded seamlessly into ERP, CMMS, or EAM systems, delivering tangible operational value.

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Glossary

What is a SPIR form?

What is a Spare Parts Interchangeability Record (SPIR)?

Key elements of a SPIR form

Using SPIR data in ERP, CMMS and EAM systems