30 years experience ✓

Guaranteed delivery ✓

Industrial specialists ✓

Flexible scope ✓

Company Specific ✓

Any standard ✓

DOES THIS SOUND FAMILIAR?

Supplier documents arrive on time, but the data never makes it to your system

Every equipment delivery comes with a package of supplier documentation. In most organisations, that documentation sits in folders — not in the ERP or CMMS. Does any of this sound familiar?

You receive SPIR forms andequipment lists from contractors, but no one has the time or expertise toprocess them into your ERP.

Procurement orders the wrong parts because system data doesn't match the actual installed equipment.

Your spare parts inventoryis based on data entered years ago — not what's actually on site today.

Your maintenance team is working from memory and experience because they can't trust the records in the CMMS.

You're commissioning a new facility and the supplier handover documentation needs to become a working master database.

Supplier documents contain the data your systems need, but it has to be processed correctly to be useful

Every piece of equipment comes with documentation that contains exactly the information your ERP and CMMS need: manufacturer names, part numbers, technical attributes, and classification data. In most organisations, this information is never structured into the system correctly — if it gets in at all. Sharecat takes that raw supplier data and turns it into clean, verified, ERP-ready records at the speed and scale your internal team cannot match.A data cleansing or cataloging project gets your data to the right state. Data governance keeps it there. Governance means defining who owns data quality, what the rules are, how incoming data is validated, and what suppliers are required to deliver. Without it, data quality is a constant battle. With it, quality is maintained as a normal part of operations — not a recurring emergency.

From experience: unprocessed SPIR forms and BoMs are the single most common cause of spare parts data gaps in industrial ERP systems — and the most preventable.

WHATS INCLUDED

The service includes:

Collection and receipt of all supplier deliverables — SPIR forms, BoMs, data sheets, and equipment lists

Classification to UNSPSC, eClass, or your own class library

Item identification, deduplication, and unique record creation across all documents

Short text and long text description normalisation

Manufacturer name and part number verification against Sharecat's reference database

Parent-equipment linking — associating spare parts with the correct asset in your hierarchy

Technical attribute capture and validation from supplier documentation

EAM/CMMS/ERP-ready delivery in your system's required import format

Our 5-step BoM & spare parts process

1

Document Collection

We work with your team and your suppliers to collect all available SPIR forms, BoMs, and equipment documentation — and confirm that the scope is complete before processing begins.

2

Item identification

We identify all unique items across all documents, eliminating duplicates and resolving inconsistencies before any data is entered into the system.

3

Verification

Each item is verified against our proprietary reference database — manufacturer names, part numbers, and technical attributes are confirmed or corrected against verified sources.

4

Structuring

We apply your agreed classification, description format, and hierarchy — building records that conform to your ERP or CMMS data model and link correctly to your asset structure.

5

Delivery

Data is delivered in your system's import format, with a full report showing source documents, changes made, and confidence levels for each record.

WHAT YOU GET

A spare parts database built from your actual supplier documentation — not from guesswork

Complete, verified spare parts records

Every item from your supplier documents, structured and verified — with correct manufacturer names, part numbers, and technical attributes.

Procurement that works from day one

Correct part numbers enable direct OEM ordering from the moment your system goes live — reducing lead times, ordering errors, and manual workarounds.

Maintenance planning that's reliable

Technicians can trust what they see in the CMMS — because the spare parts data was built correctly, not entered manually under time pressure.

A documented audit trail

Every record linked to its source document — so any item can be traced back to the supplier documentation that defined it.

FAQ

Everything you need to know about our BoM and Spare Parts service.

What is a Bill of Materials (BoM) in an industrial context?

What are SPIR forms and why do they matter?

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Ready to find out what's missing in your data?

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