Build a master database you can actually trust — from day one
Sharecat structures, classifies, and verifies your equipment and spare parts data, so your ERP and CMMS system has a reliable foundation from the moment you go live.
Setting up a new ERP orCMMS system is a major investment
But the value of thatsystem depends entirely on the quality of the data inside it. Does any of thissound familiar?
You're commissioning a new facility and need to build your master database from scratch.
You're taking over a facility with existing data of unknown quality — and you need to know what you have before you can use it.
You've migrated to a new system, but the data that came across is inconsistent and unreliable.
You're getting SPIR forms and equipment lists from suppliers, but no one is processing them into a structured format your system can use.
Your data was entered by a low-cost provider and is now full of errors that need fixing before the system can operate correctly.
WHAT WE DO
Data cataloging is a structured process for MRO, equipment, and materials data
Collecting, classifying, verifying, and entering your equipment and materials data into your ERP or CMMS system correctly. It is not the same as data entry, and the difference is significant. Where data entry prioritises speed and low cost per record, data cataloging prioritises accuracy, consistency, and usability. The goal is data that works from day one, not data that needs to be fixed later.
From experience: low-cost data entry consistently produces data that requires cleansing and correction — often at a cost that exceeds the original data entry contract.
WHATS INCLUDED
The service includes:
Collection and processing of supplierdocuments; drawings, data sheets, certificates, SPIR forms, and BoMs
Normalisation of descriptions to agreed short text and long text formats
Definition and application of taxonomy and class library (or alignment with your existing structure)
Duplicate prevention; each item uniquelyidentified before entry
Classification of all equipment and materials according to the agreed hierarchy
Validation for completeness and consistencybefore delivery
EAM/CMMS/ERP-ready data delivery in the format your system requires. Like SAP, Maximo, IFS, Oracle and others.
Our 5-step cataloging process
Our cataloging process, refined over 30 years, combines subject matter expertise with specialist tooling to ensure high-quality data at the lowest possible cost.
1
Data collection
We work with you to identify all available data sources — supplier deliverables, engineering contractor documents, asset registers, and internal records. We collect, organise, and prepare all inputs before cataloging begins.
2
Structure definition
If you do not already have a taxonomy and class library, we define one suited to your operations and system requirements. This step is essential for consistency, without a defined structure, cataloging cannot produce reliable results.
3
Classification and verification
Our subject matter experts classify each item according to the agreed taxonomy and verify the technical data, manufacturer names, part numbers, attributes, against our proprietary reference sources.
4
Description normalisation
We apply your agreed short text and long text formats consistently across all records, ensuring that search and reporting work as intended.
5
Validation and delivery
Before delivery, all data is validated for completeness, consistency, and conformance with the agreed standard. Data is delivered in the format required by your ERP or CMMS.
WHAT YOU GET
When cataloging is done correctly, the downstream benefits are immediate and lasting
A complete, structured master database
Every piece of equipment, every spare part, every material — classified, described, and verified. Ready for operations from day one.
No expensive rework
Data that has been properly cataloged does not need cleansing. You avoid the cost and disruption of emergency data fixes after go-live.
Procurement that works
Correct manufacturer names and part numbers mean your ERP can support automated ordering directly from OEMs — reducing costs and lead times.
A foundation for AI and analytics
Verified part numbers enable direct OEM ordering — saving up to 90% of procurement time.
Latest Insights
Case Studies
April 17, 2026
Wrong Data Is Often Worse Than No Data: The Real Cost of Poor MRO Data Quality
Case Studies
April 17, 2026
Manufacturer Part Number and Name Data Quality: The Hidden Driver of MRO Procurement Performance
Case Studies
April 17, 2026
Why More Than 60% of Industrial ERP Records Are Incomplete — And What It Costs You
Events
October 22, 2025
CFIHOS 2025 - Complete Guide to the Standard, Changes and Benefits
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